Stage Management

🎭Stage Management Unit 9 – Cuing Systems and Calling Shows

Cuing systems are the backbone of live theater, orchestrating technical elements to create seamless performances. Stage managers use these systems to coordinate lighting, sound, set changes, and more, ensuring everything happens at the right moment. Mastering cuing requires careful planning, clear communication, and precise timing. Calling shows is an art form that demands a deep understanding of timing, pacing, and effective communication. Stage managers must develop a keen sense of rhythm, anticipate challenges, and foster positive relationships with the crew. Tech week is the crucible where all elements come together, testing the stage manager's skills in coordination and problem-solving.

What Are Cuing Systems?

  • Cuing systems are the methods stage managers use to communicate and coordinate all technical elements of a live performance
  • Ensure lighting, sound, set changes, and other technical aspects happen at the correct times throughout the show
  • Consist of a series of predetermined signals (cues) that prompt specific actions from the technical crew
  • Cues are typically given verbally over a headset system or visually using a prompt book
  • Well-designed cuing systems are essential for creating a seamless and professional performance
  • Require careful planning, clear communication, and precise timing to execute effectively
  • Stage managers work closely with directors and designers to develop and refine the cuing system during rehearsals

Types of Cues in Theater

  • Lighting cues signal changes in the lighting design, such as dimming, brightening, or changing colors
  • Sound cues indicate when to start, stop, or adjust sound effects, music, or microphones
  • Set change cues prompt the crew to move scenery, furniture, or props on or off stage
  • Performer entrance and exit cues ensure actors enter and leave the stage at the appropriate times
  • Special effect cues coordinate the timing of effects like fog, pyrotechnics, or projections
  • Fly cues signal the raising or lowering of curtains, backdrops, or other suspended elements
  • Costume quick change cues alert dressers to assist actors with rapid costume changes offstage
  • Orchestra cues synchronize the live music with the action on stage

The Cue Sheet: Your Best Friend

  • A cue sheet is a detailed document that lists all the cues in a show, along with their corresponding numbers, descriptions, and timings
  • Serves as a roadmap for the stage manager to follow during the performance
  • Typically includes columns for the cue number, cue type (lighting, sound, etc.), description, and any special notes or instructions
  • Created during the rehearsal process as the stage manager works with the director and designers to refine the cuing
  • Often organized in a spreadsheet or table format for easy reference
  • Stage managers may use color-coding or other visual aids to highlight important cues or group similar types of cues together
  • A well-organized and accurate cue sheet is essential for ensuring a smooth and error-free performance

Calling Shows: Basics and Techniques

  • Calling a show involves giving verbal cues to the technical crew over a headset system to execute the cues in the correct order and timing
  • Stage managers typically call shows from a booth or backstage area with a clear view of the stage
  • Use a prompt book (a copy of the script with all blocking, cues, and notes) to follow along with the action on stage
  • Develop a clear and concise language for giving cues, often using standardized phrases like "Standby," "Go," or "Execute"
  • Maintain a calm and confident demeanor, even in high-pressure situations
  • Anticipate potential challenges or delays and have contingency plans in place
  • Foster a positive and collaborative relationship with the technical crew to ensure effective communication and teamwork

Timing and Pacing: The Art of the Call

  • Timing is crucial when calling cues to ensure a seamless and natural flow of the performance
  • Stage managers must develop a keen sense of rhythm and pacing to match the tempo of the show
  • Use visual and auditory cues from the performers (dialogue, movement, music) to determine the precise moment to call each cue
  • Practice active listening and anticipation to stay one step ahead of the action on stage
  • Adjust the timing of cues as needed to accommodate variations in performance (actor pace, audience reactions, technical issues)
  • Work closely with the director during rehearsals to establish the desired pacing and rhythm of the show
  • Continuously refine and adjust the timing of cues throughout the run of the show to maintain a polished and professional performance

Communication with Crew and Performers

  • Effective communication is essential for ensuring a smooth and coordinated performance
  • Establish clear protocols for headset communication, including standardized language and etiquette
  • Conduct regular check-ins with crew members to ensure everyone is on the same page and prepared for their cues
  • Provide feedback and guidance to crew members as needed to help them improve their performance
  • Foster a supportive and collaborative environment that encourages open communication and problem-solving
  • Communicate any changes or adjustments to the cuing or technical elements in a timely and clear manner
  • Maintain open lines of communication with performers to address any concerns or issues that may arise during the run of the show
  • Lead by example by maintaining a professional and positive attitude, even in challenging situations

Common Challenges and How to Handle Them

  • Technical malfunctions (sound system failure, lighting board crash) require quick thinking and problem-solving skills
    • Have backup systems and contingency plans in place
    • Communicate with crew and performers to adapt as needed
  • Missed or late cues can disrupt the flow of the performance
    • Maintain composure and adapt the timing of subsequent cues to get back on track
    • Provide constructive feedback and additional training to crew members as needed
  • Understaffing or crew absences can put additional pressure on the stage manager and remaining crew
    • Cross-train crew members to cover multiple roles
    • Maintain an up-to-date contact list and have a plan for finding last-minute replacements
  • Last-minute changes to the script, blocking, or technical elements require flexibility and adaptability
    • Communicate changes clearly to all affected crew members and performers
    • Update cue sheets and prompt books as needed
    • Allow extra time for rehearsal and adjustment as needed

Tech Week: Putting It All Together

  • Tech week is the final phase of rehearsals leading up to opening night, where all technical elements are integrated with the performance
  • Stage managers play a crucial role in coordinating and leading tech rehearsals
  • Work closely with the director and designers to establish the flow and timing of each technical element
  • Conduct cue-to-cue rehearsals to practice the timing and execution of each cue in sequence
  • Provide notes and feedback to crew members and performers to refine and polish the technical aspects of the show
  • Manage the stress and pressure of long rehearsal hours and high expectations
  • Maintain a positive and focused atmosphere to keep the team motivated and on track
  • Ensure all technical elements are functioning properly and safely before opening night
  • Lead the team in a final dress rehearsal to simulate the full performance experience and identify any last-minute adjustments needed


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© 2024 Fiveable Inc. All rights reserved.
AP® and SAT® are trademarks registered by the College Board, which is not affiliated with, and does not endorse this website.