13.1 Developing the Project Management Plan

Project Integration Management is all about bringing everything together. In this section, we'll look at how to develop the Project Management Plan, which is like the blueprint for your entire project. It's the big-picture document that guides everything from start to finish.

The Project Management Plan combines all the smaller plans for things like schedule, budget, and quality. It's a living document that changes as the project evolves, helping you stay on track and make smart decisions along the way. Think of it as your project's roadmap and rulebook rolled into one.

Project Baselines

Core Project Baselines

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• Scope Baseline forms the foundation for project execution and control
  • Includes approved project scope statement, Work Breakdown Structure (WBS), and WBS dictionary
  • Defines project boundaries and deliverables
  • Used to measure project progress and manage change requests
• Schedule Baseline establishes the approved project timeline
  • Consists of start and finish dates for project activities and milestones
  • Serves as a reference point for tracking project progress
  • Helps identify schedule variances and potential delays (critical path analysis)
• Cost Baseline represents the approved budget over time
  • Displays planned project expenditures and expected liabilities
  • Used to measure cost performance and forecast final project costs
  • Enables earned value analysis for tracking project financial health

Baseline Integration and Management

• Baselines work together to provide a comprehensive project performance measurement system
• Changes to one baseline often impact others, requiring integrated change control
• Baseline revisions must go through formal change control processes
• Regular baseline updates ensure alignment with current project realities (rolling wave planning)
• Baselines serve as key inputs for project status reports and stakeholder communications

Project Management Plan Components

Core Plan Elements

• Project Management Plan serves as the central document guiding project execution
  • Integrates and consolidates all subsidiary management plans
  • Defines how the project is executed, monitored, controlled, and closed
  • Evolves progressively through iterative updates throughout the project lifecycle
• Subsidiary Management Plans address specific knowledge areas
  • Scope Management Plan outlines how project scope will be defined, validated, and controlled
  • Schedule Management Plan describes methods for developing and controlling the project schedule
  • Cost Management Plan details how project costs will be estimated, budgeted, and controlled
  • Quality Management Plan defines quality policies, procedures, and metrics for the project
  • Resource Management Plan addresses how project resources will be acquired and managed

Change and Communication Management

• Change Management Plan outlines processes for handling project changes
  • Defines roles and responsibilities in the change control process
  • Establishes procedures for submitting, evaluating, and approving change requests
  • Describes how changes will be tracked and communicated to stakeholders
• Communication Management Plan details how project information will be distributed
  • Identifies stakeholder communication needs and preferences
  • Outlines communication methods, frequency, and responsible parties
  • Includes templates for project reports and presentations

Project Inputs

Foundational Project Documents

• Project Charter formally authorizes the project and outlines high-level project information
  • Defines project purpose, objectives, and success criteria
  • Identifies key stakeholders and their roles
  • Assigns the project manager and outlines their authority level
  • Provides a preliminary budget and timeline (milestone schedule)
• Requirements Documentation captures stakeholder needs and expectations
  • Includes both business and technical requirements
  • Serves as a basis for scope definition and project planning
  • May be presented in various formats (use cases, user stories, functional specifications)

Stakeholder Information and Analysis

• Stakeholder Register identifies and classifies project stakeholders
  • Contains stakeholder contact information and roles
  • Assesses stakeholder influence, interest, and potential impact on the project
  • Helps in developing stakeholder engagement strategies
• Stakeholder analysis techniques used to gather additional input
  • Power/Interest grid for stakeholder prioritization
  • Salience model to assess stakeholder legitimacy, urgency, and power
  • Interviews and surveys to collect stakeholder requirements and expectations